Features & Functionality

Issue Your Own Cards with Emburse Cards

Emburse Cards give you the ability to issue plastic and virtual credit cards with auto-enforcing rules built right in. Robust policy controls and predefined budgets let you better manage cash flow and spend efficiently.

• Easily set spending restrictions for where, when, and how much an employee can spend, or block out-of-policy purchases
• Add virtual cards to a phone’s mobile wallet for easy access or issue physical cards to swipe
• Receive up to 1% cash back to your business on all purchases
• Emburse’s fraud engine sends an immediate alert when it detects suspicious purchases. You can also instantly deactivate cards with one click

Delegate Responsibility to Cardholders for Managing Any Corporate Card Program

Regardless of the credit card program you use, Tallie securely reconciles transaction data from your corporate cards. Tallie helps you delegate corporate cards and assign each card to its cardholder to match transactions easily.

• Connect to one parent corporate card account to access all child card accounts
• Assign each child card account to its cardholder to deliver transactions into the cardholder's Tallie account
• Delegate responsibility for the submission, categorization, and source documentation to the cardholder
• Ensure corporate card transactions flow through the same approval workflow as out of pocket expenses

Smart Expense Categorization Based on Behavior

Any system can help you set up rules for classifying or categorizing transactions based on merchant names or credit card company-generated codes. Only Tallie uses learning-based algorithms to deliver transaction categorizations based on your behavior.

• Create and manage your list of Expense Categories in Tallie, coordinated and mapped to your General Ledger.
• Default rules are applied to your initial transactions.
• The system learns new categorizations as you use it, applying logic based on merchant similarity and frequency of categorization.

Simple Statement Reconciliation Workflow

Credit card transactions can be automatically grouped into expense reports based on your statement start date. This enables administrators to reconcile one Tallie expense report against one credit card statement.

Expense Categorization Unique to your GL

When Tallie syncs with your ERP, all accounting lists are pulled in for use during expense categorization and coding, ensuring completeness of line item data on export to your accounting system.

• Auto-categorize expenses based on your company General Ledger, not default consumer codes
• Complete support for Xero tracking categories, Intacct dimensions, and Quickbooks Online customers/jobs/classes, and Quickbooks Desktop customers/jobs/classes
• Use Groups to limit classification options for certain users

Flexibility to Code to Accounts and/or Items

Depending on the purpose of an expense, it may be better suited for export to a product or service item, rather than an expense account. Tallie affords you the flexibility to specify this on an expense category basis.

• Product and service items are supported in addition to expense accounts for all integrations, including flat file import/export
• Choose product or service item mapping to take advantage of your ERP's project accounting features
• Mapping expenses to product or service items enables a seamless time + materials billing workflow with Avalara sales tax calculation

Billing Options for Project Accounting

Any expense can be marked as billable and tracked against a project and/or customer. Tallie delivers this data through to the accounting system.

• Manage project access by user and time period
• Assign project approvers for unique project-based approval routing
• Flag expenses as billable back to the client
• Export data simultaneously to your accounting system and a project management system

Book Travel

Tallie Travel, powered by AmTrav, provides a one-stop travel shop that offers policy-backed travel purchases and bookings that flow directly into Tallie's expense reports.

• Compare online bookings and vendors to pick the best prices.
• Directly enforce travel policies by configuring which listings appear.
• With dedicated 24/7 weekday support, proactive flight alerts, and an interactive traveler map, business owners can easily keep track of their employees.

Any Location, Any Currency

No matter the place, Tallie will customize your experience and currency to match the location.

• Set any base currency for your account and also track expenses in any foreign currency.
• Tallie uses daily FX spot rates to auto-convert foreign currency transactions.
• Time zone, number, and date format settings can be adjusted to your region.

Multi-Layered Approval Chains

Each expense can pass through a variety of approval controls specified by your company.

• Configure manager approvers on an employee basis
• Assign a default approver whenever an approver has not been specified
• Create a global approver whose sign off is required on all expenses
• Unique expense approval routing on a project basis
• Automatic spend-based approval routing
• Supports complex approval chains

Expense-Based Approver Assignment

Expense submitters do not need to organize their reports by common approvers. Instead, Tallie will break up these reports into smaller components for review by the appropriate approvers on an as-needed basis.

Monetary Approval Level Configurations

Spend-based limits assign unique approvers to expenses on the basis of their total amount.

• Higher spend items pass through multiple layers of approval automatically
• Expense submitters assigned a higher approval level are granted greater spend limits before multiple layers of approval are applied

Multi-Systems Export

No matter if you take advantage of Tallie's native accounting integrations, exporting data from Tallie is powerful and straightforward.

• Configure a profile for each export destination, or choose from one of Tallie's pre-configured templates
• One-click multi-destination export can generate any number of flat files in addition to transferring data directly into Bill.com, QuickBooks Online, QuickBooks Desktop, Xero, or Intacct
• Generate a payroll file for immediate reimbursement, compatible with any payroll vendor, including Paychex, ADP, My Payroll HR, SurePayroll, and ZenPayroll
• Deliver billable expenses to the practice management software of your choice, including Practice Engine, STAR, CHH, and Thomson Reuters

Repository for Data Analysis

Any expense ever tracked in Tallie is accessible from Tallie's analytics page.

• Run analytics and reports for all expenses
• Sort data based on merchant, category, user, class, project, etc., over any time period
• Narrow your parameters to corporate card expenses to run an accrual report
• Export to CSV, TSV, or XLS

Data Protection + Certification

Tallie has undergone a rigorous security review process in order to submit for SOC I, Type 1 certification. The following are examples of processes and protections in place to guarantee that security. A more complete document may be available upon request.

• Tallie does not access, store, or alter financial statements or account balances
• Tallie uses third party PCI compliant credit card transaction data providers, meaning Tallie does not have direct access to card funds and does not store sign-in credentials
• Password security is evaluated on the basis of susceptibility to computerized hacking, with limitation in place to restrict brute force attacks
• Certified, firewalled, redundant cloud servers distributed across a variety of physical machines to reduce susceptibility of unexpected or unforeseeable failure
• Data is stored on private cloud servers indefinitely, unless or until a request is made in writing to Tallie by the client